How to Co-Edit a Document in Word -Collaborate in Word

Share and collaborate with Word for the web. In Word for the web, files are automatically saved in OneDrive, which lets you share and work together on the same file at the same time. Allow editing is automatically checked.

With Office 2016, Microsoft introduced a new, highly useful collaboration feature in Word: Co-editing (or co-authoring), which allows multiple people to work on a document at the same time. … People you share the document with can view or edit the file using either the free Word Online app or Word 2016

Share your document

To share a file from within Word:

  1. Select Share  on the ribbon.Or, select File > Share.Note: If your file is not already saved to OneDrive, you’ll be prompted to upload your file to OneDrive to share it.
  2. Select who you want to share with from the drop-down, or enter a name or email address.
  3. Add a message (optional) and select Send.

Co-edit a document

After you share your document, you can work on that file at the same time with others.

  • For the best experience, work together in Word for the web and see real-time changes.
  • Under Share, you will see the names of who else is also editing the file.
  • Colored flags show you exactly where each person is working in the document.

Track and review changes

  1. To track changes, select Review > Track Changes.
  2. To review changes, place the cursor before a change and select:
    • Accept to keep the change, or
    • Reject to remove it.

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