How to Apply for Accreditation of Veterinary Laboratory in Kenya

The general criteria for accreditation of Veterinary Laboratories are contained within … Additional requirements supplement ISO/IEC 17025:2005 to evaluate

Procedure

Step one Enquiry through telephone, email or contact with KENAS staff.

Step two – Formal response by responsible KENAS officer on the terms and conditions applicable to provision of accreditation service by KENAS including training where necessary.

Step three – Formal application for accreditation by the client.

Step four – Review of application including support documentation provided by applicant client (Desk Assessment)

Step five – Formal response by KENAS to the applicant/client regarding the outcome of the review of application and the conformity assessment bodys documentation.

Step six – On site assessment

Step seven – Follow up assessment of the applicant/client for determination of effective implementation of the corrective action requests (CARs) raised

Step eight – Decision by the KENAS accreditation committee as regards outcome and/or report of the assessment.

Step nine – Formal communication of the decision to the client/applicant.

Step ten – Formal issuance of an accreditation certificate to the client/applicant.

Step eleven – Periodical surveillance assessment of the accredited Conformity Assessment Body.Ads by Google

Required Documents

  • Application form
  • Cross reference matrix of internal documents against the normative standard
  • Quality Manual
  • Operating Procedures/ Methods
  • Evidence of PT / ILC
  • Application Fee paid

Office Locations & Contacts

Kenya Accreditation Service (KENAS)
Embankment Plaza, 2nd floor, Longonot Road, Upper Hill
P. O. Box 47400 – 00100 Nairobi
Telephone: +254 725 227 640
Fax: +254 787 395679
Email: info@kenyaaccreditation.org
Website: http://kenas.go.ke/
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Eligibility

Clinical veterinary laboratories that conduct commercial, government, academic, and international veterinary testing in the following areas: infectious disease diagnostics, disease surveillance, virology, pathology, microbiology, immunology, screening for growth promoters and drug/chemical residue that includes antibiotics, antihelmethetics, pesticides, metals, organics, DNA/RNA, and GMO.

Fees

Gazetted Fees

Assessment fees

  • Application – KShs. 40,000
  • Document Review – KShs.95, 000
  • Assessment (initial) – KShs. 250,000


Second Schedule

Other Charges

  • Pre-assessment – KShs.50,000
  • Additional Assessor per day – KShs.60,000
  • Application for Extension (all inclusive, except for VAT) – KShs. 250,000
  • Review of re-submitted Documents – KShs. 45,000


Third Schedule

Annual fees

  • Annual Accreditation Fee – KShs.192,500


NOTE:

  • Any fee charged shall be subject to value added tax.
  • The assessment fee has taken into account one assessor unit for two days.
  • The assessor unit consists of one lead assessor, a technical expert/assessor and Kenya Accreditation Service support required to facilitate the assessment. For complex assessment or wider scopes, the additional assessor/expert shall be charged based on the rate indicated on other charges.
  • These fees do not cover the cost of travel and accommodation outside Nairobi. The fees shall be borne by the client in the event that there are no established assessors within the region or location.
  • The Kenya Accreditation Service shall retain as penalty ten percent in value of accreditation assessments that are cancelled less than five days to the assessment date.

Documents to Use

Application Form for Accreditation

Instructions

The general criteria for accreditation of Veterinary Laboratories are contained within ISO/IEC 17025:2005.

Specific criteria are used to augment the general criteria applicable to a certain field of testing, testing technology, or specific test. The specific criteria for accreditation of veterinary laboratories are stated in the OIE Quality Standard and Guidelines for Veterinary: Laboratories: Infectious Diseases, 2008.

Additional requirements supplement ISO/IEC 17025:2005 to evaluate diagnostic and clinical veterinary laboratories that conduct commercial, government, academic, and international veterinary testing in the following areas: infectious disease diagnostics, disease surveillance, virology, pathology, microbiology, immunology, screening for growth promoters and drug/chemical residue that includes antibiotics, antihelmethetics, pesticides, metals, organics, DNA/RNA, and GMO.

These specific requirements also are designed to complement any applicable regulatory requirements that may affect government veterinary laboratories (state, regional, national, and international.)

Required Information

  • Contact details
    • Organization
    • Address (Physical)
    • Address (Postal)
    • Telephone
    • Email
    • Website
    • Contact person
    • Position within the organization
    • Type and Nature of business
    • If organization operate on several sites
  • Organization details
    • The Legal Status of your organization
    • Total Number of Staff
    • List the conformity Assessment Services offered
    • If your conformity Assessment activities are part of a larger organization
    • Other organization activities
  • Scope of accreditation
  • Declaration
  • Signature

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Need for the Document

Accreditation is a formal third party confirmation that Conformity Assessment Bodies (CABs) are competent to carry out specific conformity assessment activities. Conformity Assessment Bodies are those bodies that assess the compliance and or conformance of products, services and suppliers to guided specifications and requirements e.g. Testing and Calibration Laboratories, Proficiency testing Laboratories, Inspection and verification bodies, Medical Laboratories, Certification bodies etc.

Accreditation is distinct from certification because certification focuses on an organization overall compliance with systems and products standards rather than the technical competence which is what accreditation focuses on. Therefore accreditation becomes a formal recognition to the CABs that they are competent to carry out conformity assessment tasks.

Kenya Accreditation Service (KENAS) is the only national accreditation body for Kenya that gives formal recognition that Certification Bodies (CBs), Inspection Bodies (IBs) and Laboratories (testing and calibration, medical, veterinary, pharmaceuticals, proficiency testing scheme providers) are competent to carry out specific conformity assessment tasks.

Veterinary Laboratory accreditation covers facilities that test animals and animal products for the diagnosis, monitoring and treatment of disease. The scheme accommodates government and private facilities, veterinary practices and university veterinary schools

Information which might help

The Health and Safety pillar of the Kenya Accreditation Service was formed to offer accreditation to conformity assessment bodies (laboratories) that offer services that pertain to;

  • Human health
  • Animal Health

Other uses of the Document/Certificate

Benefits of accreditation

  • International recognition
  • Sound management system
  • Prevents defects
  • Increased accuracy
  • Cost savings
  • Reduced waste
  • Access to global marketplace

External Links

Ministry of Industrialization and Enterprise Development

Kenya Accreditation Service (KENAS)

Guidelines

Process and Flow Map

Procedure for granting accreditation

State Corporations (Cap. 446)

Veterinary Laboratory Accreditation

Accreditation StandardsAds by Google

Others

Kenya Accreditation Service (KENAS) is the Sole National Accreditation Body (NAB) mandated to offer accreditation services in Kenya. It is established under the States Corporations Act, Cap 446; vide Legal Notice No. 55 of May 2009. It gives formal attestation that Conformity Assessment Bodies (CABs) are competent to carry out specific conformity assessment activities.

KENAS is a member of the International Accreditation Forum (IAF) and an associate member at the International Laboratory Accreditation Cooperation (ILAC) which are apex organizations that oversee accreditation activities at a global level. KENAS carries out accreditation based on the following: regional directives; relevant statutes and government regulations; requirements for health, safety, and protection of the environment; and the market and needs of clients.

KENAS is mandated to:

  • Provide accreditation to conformity assessment bodies. These conformity assessment bodies are:-
    • Certification Bodies
      • Management Systems ISO/IEC 17021

About the Author

Sande Kennedy is the founder and Editor in Chief of SandeKennedy.com & Kenyans247.com He is a Kenyan-based Internetprenuer,blogger Political Activist & informer who has an interest in politics, governance, corporate-fraud and human-interest. Kindly drop me a note if you feel aggrieved on any matter that you would want to be highlighted  WhatsApp: +254791890826 Read More about me here