How to Apply for a Research Permit in Kenya

Application for a Research Permit can only be done online through the National Commission for Science Technology and Innovation (NACOSTI) online platform. Visit the online platform and create an account. (vi). Upload your passport photograph and passport/ Identity card.

Procedure

  • You should apply least one month before the date you intend to start conducting the research in Kenya.

Apply In Person

  1. This should be done at least one (1) months before the expiry of the permit.
  2. You can apply for a research extension by filling in an Application for Authority to Conduct Research In Kenya – Form A .This form can be obtained from your affiliate institution or you can download it through this link Application for Authority to Conduct Research In Kenya – Form A
  3. Fill in the application form and send the completed Application for Authority to Conduct Research In Kenya to the affiliating institution for endorsement. This can be done by courier service or e-mail.
  4. The application form should be submitted in two (2) copies to reach the ;
    Executive Secretary,
    National Council for Science and Technology,
    P.O. Box 30623 -00100
    NAIROBI,
  5. The research clearance application forms must be accompanied by the following:
    (a) Comprehensive curriculum vitae of all the applicants (2 copies).
    (b) A comprehensive project proposal, including details of objectives, hypothesis, literature review, methodology and envisaged application of the research results (2 copies).
    (c) A letter from the sponsor, if any (2copies) (Sponsor is the person or body providing primary financial and or material support towards the project).
    (d) A copy of National Identity Card.
    (e) Two current passport-size photographs of the Applicant(s) duly endorsed by the Sponsor or Referee.
    (f) Non-refundable research application fees payable to the Executive Secretary, National Council for Science and Technology, P.O. Box 30623-00100, Nairobi.
  6. Payment details have been given in our “Fees section”
  7. Use the following bank details to make the payments.
    Kenya Shillings Account
    Bank Kenya Commercial Bank
    Branch Kipande House-Nairobi
    Account No: 11 04 16 25 47
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code KCBLKENX
    OR
    US Dollar Account
    Bank NIC Bank
    Branch Town Centre
    Account No: 10 01 46 73 75 OR US Dollar Account for Non Kenyans
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code NINCKENA
  8. Attach the payment receipt to the application document before submission.
  9. Application forms received by the Research Coordination Division which will forward to relevant experts of the scheduled sciences for assessment and advice.
  10. Research Coordination Division on receipt of the comments of the relevant science schedule will deal appropriately by issuing Research Permit or inform applicant, in case further information are required.
  11. Once you have made the submission, wait for official communication from the Head of Research Division, NACOSTI. The review process can take at least one month to complete.
  12. If the review is successful, you will be granted with an extension for your research.
  13. On completion and finalization of research work the researcher must submit two copies of research reports to NACOSTI.
  14. No Research Permit will be issued for subsequent research work if the reports of previous research work were not submitted

Apply online

  1. Application for a Research Permit can only be done online through the National Commission for Science Technology and Innovation (NACOSTI) online platform.
  2. Visit the online platform and create an account.
  3. You will be required to fill in the following details and upload the following documents;
    (i). Select Home Country
    (ii). Terms and conditions
    (iii). Fill in your bio data
    (iv). Institution you are representing
    (v). Area of specialization
    (vi). Upload your passport photograph and passport/ Identity card.
    • After you have provided the required details a verification email will be sent to your email address.
  4. Visit your email address to verify the account you have created. Click on the verification link, which will lead you the NACOSTI online platform where you are supposed to log in to complete your application. Log in details will be provided in the email.
  5. Once you have logged in click on the “Apply permit Icon” on your dashboard.
  6. Fill in the required details and upload the following documents;
    (i). Name of University/ Organisation
    (ii). Source of finance (amount in KSh)
    (iii). Area of research
    (iv). Projects details
    (v). Location of field work
    (vi). Referees
    (vii). Upload letter from your institution
    (viii). Upload research proposal
    • After you have provided the required details a verification email will be sent to your email address with payment details.
  7. Log in to your email address to view your payment details. The amount of fee payable depends on the type of permit you want (level of education), the institution you are representation and your residency status.
  8. Use the following bank details to make the payments.
    Kenya Shillings Account
    Bank Kenya Commercial Bank
    Branch Kipande House-Nairobi
    Account No: 11 04 16 25 47
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code KCBLKENX
    OR
    US Dollar Account
    Bank NIC Bank
    Branch Town Centre
    Account No: 10 01 46 73 75 OR US Dollar Account for Non Kenyans
    Account Name: National Commission for Science, Technology and Innovation
    Swift Code NINCKENA
  9. Make payment using either of the above accounts. Your will receive a confirmation email acknowledging your payment once the payment is received.
  10. Log in to check your research permit application status in your dash board.
  11. Your will receive a prompt email once your research permit is ready. This normally takes a period of two weeks.
  12. You can print your research permit from your dashboard once it’s ready.

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Required Documents

  1. Passport size photo
  2. Scanned ID/Passport
  3. Affiliation letter from relevant local institution for foreigners
  4. Research proposal
  5. Introductory letter for students
  6. Certificate of ethical clearance of the research (where applicable)
  7. Evidence of payment as the last page of the uploaded proposal
  8. Copies of questionnaire(s) (if applicable)

Office Locations & Contacts

National Commission for Science Technology and Innovation (NACOSTI)

Off Waiyaki Way, Upper Kabete,
P. O. Box 30623, 00100
Nairobi, KENYA
Land line: 020 4007000, 020 2241349, 020 3310571, 020 8001077
Wireless: 020 267 3550
Mobile: 0713 788 787 / 0735 404 245
WhatsApp: 0792 746282
Fax: 0202213215
E-mail: customercare@nacosti.go.ke / info@nacosti.go.ke
Website: NACOSTI Website

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Eligibility

The following are Eligible to apply

  • All Non-Kenyans intending to do research in Kenya;
  • Foreign students intending to come for study tours or undergraduate students coming for a short duration;
  • All Kenyans who are studying abroad and intend to do research in the Country;
  • Private institutions either Kenyan or Non-Kenyan intending to do research in the country;
  • All Kenyans except employees of Government Research Institutions/ Ministries /Departments whose mandate is to do research or as part of their duties or have a Standing Research Clearance; and
  • In all cases where the research involves acquiring information/data from the Country or Public and Government organizations.

Fees

  • The permit fees and extension fees are the same.

(a) East Africa Community (EAC) Citizens

  • Student/Attachment/Undergraduate/Diploma…. Ksh.100
  • Research (Academic) Masters…. Ksh.1, 000
  • Research (Academic) PhD…. Ksh.2, 000
  • Research (Individual/Post-Doctoral)…. Ksh.5, 000
  • Research (Public/Private Institutions)…. Ksh.10, 000
  • Research (Private Companies)…. Ksh. 20,000
  • Extensions…. Same as above

(b) Rest of Africa

  • Student/Attachment/Undergraduate/Diploma…. Ksh.200
  • Research (Academic) Masters…. Ksh.2, 000
  • Research (Academic) PhD…. Ksh.4, 000
  • Research (Individual/Post-Doctoral)…. Ksh.10, 000
  • Research (Public/Private Institutions)…. Ksh.20, 000
  • Research (Private Companies)…. Ksh. 40,000
  • Extensions…. Same as above

(c) Non- Africans

  • Student/Attachment/Undergraduate/Diploma…. USD.150
  • Research (Academic) Masters…. USD.350
  • Research (Academic) PhD…. USD.400
  • Research (Individual/Post-Doctoral)…. USD. 500
  • Research (Public/Private Institutions)…. USD. 1,000
  • Research (Private Companies)…. USD 10,000
  • Extensions…. Same as above

Validity

  • The validity period depends with the type of research. Usually most research projects take a duration of 1-3 years.

Documents to Use

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Sample Documents

Please attach sample completed documents that would help other people.

Processing Time

  • If all requirements in the application are met, it can be ready in less than 2 weeks.

About the Author

Sande Kennedy is the founder and Editor in Chief of SandeKennedy.co.ke & Kenyans247.co.ke He is a Kenyan-based Internetprenuer,blogger Political Activist & informer who has an interest in politics, governance, corporate-fraud and human-interest. Kindly drop me a note if you feel aggrieved on any matter that you would want to be highlighted  Twitter: @nyosake , Instagram: @itssandekennedy WhatsApp: +254791890826 Read More about me here