How to Apply for a Replacement of KCPE/KCSE Certificates in Kenya

The applicant should deposit 5,000/= to cater for the replacement certificate and attach the deposit slip to the application form before submitting it to the council. Once approved, the replacement certificate will be issued within two months from the date of application

Procedure


The Kenya National Examinations Council [KNEC] started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from year 1981 on 2nd March 2009, it should be noted that Replacement for certificate is issued once only. The following are the procedures of replacing your lost/damaged KCPE/ KCSE certificates.


Apply In-Person

  • Applicants are required to fill the KNEC Certificate Replacement Form when requesting for certificate replacement
  • The form can be obtained from the KNEC Archives and Records Offices or downloaded from KNEC website: KNEC Online
  • Carefully fill in the details required and attach the relevant documents to accompany the form
  • The following documents should be presented together with the application
  1. Copy of the certificate [s] or result slips[s]. Mandatory
  2. Letter of recommendation from head teacher of the school attended or from CEO( County Education Officer)/SCEO ( Sub-County Education Officer) for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory]
  3. Sworn legal affidavit on identity of applicant; [Original Mandatory]
  4. Letter of recommendation from employer to KNEC; [Original Mandatory]
  5. Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
  6. Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years.The name on Birth Certificate/ID Must tally with those used during Examination.Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or the copy of Gazette the changed name appears. [Mandatory]. hiApplication with differing Examination details will not be processed.
  7. KNEC bank deposit slip; Original Mandatory
  • The fees required for Replacement Certificate is KE 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate. The fees should be paid at KNEC collection accounts in any branch of the following banks:
  1. Equity Bank
  2. Co-operative Bank of Kenya
  3. National Bank of Kenya
  4. Kenya Commercial Bank[KNEC deposit bank slips are available in these banks]
  • The duly filled submitted form should be submitted to the

Council Secretary/Chief Executive
Kenya National Examinations Council
P.O Box 73598 – 00200,
City Square,
Nairobi.

  • The certificates are usually ready for collection after duration of sixty working days from the KNEC offices.
  • The replacement certificate should be collected in person by the owner by presentation of original passport/ID. Minors are to be accompanied by one of the parents with original ID.
  • Certificates that will not have been collected within 2 years from date of application will be disposed off without further communication and No refund.

Required Documents

  • Copy of the certificate(s) or results slip(s)
  • Letter of recommendation from head teacher of school attended or from CDE/DEO (District Education Officer) for private candidates and for candidates whose schools have closed down address it to KNEC 
  • Sworn legal affidavit on identity of applicant
  • Letter of recommendation from employer where applicable
  • Police Abstract indicating loss of certificate(s)
  • Knec Bank Deposit slip(Original)
  • Copy of National Identity Card (ID)

Office Locations & Contacts

Kenya National Examination Council
Should be addressed to,
Council Secretary / Chief Executive Officer
P.O. Box: 73598 00200, Nairobi, Kenya.

KNEC Head Office- Nairobi
National Housing Corporation (NHC) House,
Aga Khan Walk
Nairobi
P.O. Box: 73598- 00200,
Nairobi,
Kenya.
Tel: +254 020 3317412 / 3317413 / 3317419 / 3317427 / 3341027 /3341050 / 3341071 / 3341098 / 3341113 / 2213381
Mobile: 0720741001/0732333860
Fax: +254-020- 2226032
Email contact: info@knec.ac.ke
Website: Website

National Bank Building
Harambee Avenue
Tel: +254 – 020 246919 / 020-247204
Ex-telecoms House, 3rd floor
Haile Selassie Avenue,
Tel: +254 -020 2211545/6/7

Mitihani House
Dennis Pritt Road,Kilimani
Tel:+254 – 020 2713874 / 020-2713894 / 020-2713845; 020-2715980 / 020-2711536
Industrial Area Offices,
Ministry of Public Works, Supplies Branch,
Likoni Road.
Tel:+254 – 020 650821 / 020-650822
Email: info@knec.ac.ke .
Ads by Google

Eligibility

All candidates who sat for their Kenya national examinations; and lost their certificates for Kenya Certificate of Primary Education (KCPE), or Kenya Certificate of Secondary Education (KCSE).

Fees

  • The fees required for Replacement Certificate is KE 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate.

Validity

  • The document is valid forever.

Documents to Use

Application of Certificate Replacement Form : Form

Processing Time

  • Sixty working days

Instructions

  • Get an application for replacement of lost certificates and carefully fill.
  • The application form can be obtained from the KNEC Archive and record office or downloaded from the KNEC website www.knec.ac.ke
  • Applicants are expected to complete the application form when requesting for a replacement certificate and submit it to the council secretary
  • The applicant must appear in person and should be collected by the owner in person.
  • Certificate MUST be collected within two years otherwise it might be disposed off without communication.
  • Applicant must be aware that once payment is made there is no Refund.
  • Applicants MUST ensure that their certificate are LOST or DESTROYED before applying for replacement.

Required Information

  • Name of the applicant
  • Address and contact information
  • School or Examination Center
  • Full index Number
  • Name of the Examination KCPE/KCSE,KCE,CPE
  • Year of examination
  • National ID
  • Applicant signature
  • Proof of payment

Ads by Google

Need for the Document

The certificates are proof that one has acquired Primary/ Secondary education in Kenya.

Information which might help

The Kenya National Examinations Council [KNEC] started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from year 1981 on 2nd March 2009, it should be noted that Replacement for certificate is issued once only.

Other uses of the Document/Certificate

  • The certificates are used when applying for admission to higher levels of education i.e. tertiary levels
  • The certificates are required when applying for job placements

External Links

Kenya National Examination Council KNECAds by Google

Others

  • KNEC does not accept cheques.
  • Deposit bank slips MUST be presented within 12 months from the date of deposit
  • Replacement takes duration of sixty working days. KNEC currently replaces certificates for the examinations of year 1981 to 2010 only.
  • Post schools examination s [Business and Technical; Modular courses] copies of results slips for all modules sat must be attached.
  • Clients must ensure that their certificates are lost /destroyed before applying for replacement.
  • Money once paid is not refundable in under any circumstances.
  • Incomplete application forms will not be processed.
  • Further equerries may be sent to the Council Secretary/Chief Executive, Kenya National Examination Council, Attention: Head of Section Archives and Records.

About the Author

Sande Kennedy is the founder and Editor in Chief of SandeKennedy.com & Kenyans247.com He is a Kenyan-based Internetprenuer,blogger Political Activist & informer who has an interest in politics, governance, corporate-fraud and human-interest. Kindly drop me a note if you feel aggrieved on any matter that you would want to be highlighted  WhatsApp: +254791890826 Read More about me here